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Administrative Assistant
Job Description
Direct Hire position
$22/hr. to start
Mon-Fri 8:30a-5p
The ideal candidate will be friendly, confidential, and able to provide strong administrative support to the team. This role requires excellent communication skills, attention to detail and the ability to handle multiple tasks efficiently.
Responsibilities
- Answer and direct phone calls professionally and courteously.
- Greet and assist visitors at the front door.
- Sort and distribute incoming mail and packages.
- Maintain and organize filing systems, both physical and digital.
- Create and manage Excel spreadsheets for tracking and reporting purposes.
- Update and manage tasks in CRM and Project software.
- Handle sensitive and confidential information with discretion.
- Provide general administrative support as needed to ensure smooth daily operations.
Requirements
- Previous experience in an administrative or office support role preferred.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Experience with project management software (or willingness to learn).
- Strong organizational skills with high attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Friendly and professional demeanor with a customer-service mindset.
Benefits Upon Hire-In
Competitive pay (based on experience).
Health benefits and paid time off.
A supportive and team-oriented work environment.
401K with match after one year
Meet Your Recruiter
Elaina Muenster
Business Development & Account Management
My name is Elaina Muenster, and I joined Vector Technical in November, 2017. Working in Business Development and Account Management, I am responsible for obtaining and maintaining new business, sourcing, attracting, and placing job candidates for open positions. My goal is to always meet clients' needs by finding candidates who match organizations' culture and open job positions. I develop strong organizational and communication skills working in the full cycle of the recruiting process, including industry research, cold calling, scheduling, networking, and developing and maintaining strong working relationships with candidates, client companies, hiring managers and human resource staff. I also lead, mentor, coach and train the recruiting team to ensure that open positions receive adequate coverage to meet our clients' needs.
I absolutely love the personal and interpersonal aspects of keeping in touch with individuals throughout the recruiting process. Helping and learning a person’s preferences, both personally and professionally, over time helps me assist them in finding the jobs which make the most sense for them.
I graduated from The University of Akron in 2010 with a Bachelor’s degree in mass communication with a concentration on radio and TV. Prior to joining Vector Technical Inc., I spent time working as a radio personality/intern for Q104’s morning show, Fee’s Kompany in the Morning. From there, I spent a season working as an in-arena host for the Lake Erie Monsters (Cleveland Hockey Team). In 2013, I had the opportunity to work for WHNT News 19 in Huntsville, Alabama (Fox 8 Sister Station) as an interactive content reporter/producer.
Outside the office, I enjoy cooking, traveling, running, photography, crafting, concerts, and spending time with my family and friends.