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April 28, 2026
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Job ID: 11632
Administrative Accounting Assistant
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Willoughby, Ohio 44094
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Admin
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Direct Hire
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$75,000 Per Year
Job Description
Our partner, a well-established manufacturer of pneumatic tools in Willoughby, Ohio, is seeking a detail-oriented and self-motivated professional for their Administrative Accounting Assistant position. This is an excellent opportunity for an experienced candidate who thrives in a fast-paced environment, can work independently, and is comfortable supporting day-to-day financial operations while working directly alongside ownership.
Direct Hire
1st Shift
$67K- $75K Depending on experience and qualifications
Must have an Associate's or Bachelor's Degree with accounting-related coursework and prior manufacturing office experience to be considered.
Position Summary
This role will focus heavily on accounting support functions including Accounts Receivable, Accounts Payable, reconciliations, collections, and billing accuracy. The ideal candidate will be highly organized, dependable, and able to manage multiple priorities with minimal supervision.
Key Responsibilities
Accounting / Finance Duties
Preferred Experience
#IND101
Direct Hire
1st Shift
$67K- $75K Depending on experience and qualifications
Must have an Associate's or Bachelor's Degree with accounting-related coursework and prior manufacturing office experience to be considered.
Position Summary
This role will focus heavily on accounting support functions including Accounts Receivable, Accounts Payable, reconciliations, collections, and billing accuracy. The ideal candidate will be highly organized, dependable, and able to manage multiple priorities with minimal supervision.
Key Responsibilities
Accounting / Finance Duties
- Process Accounts Receivable payments including checks, ACH, and other incoming payments
- Apply payments accurately to open invoices in accounting system
- Prepare daily bank deposits and maintain deposit records
- Monitor outstanding receivables and assist with collection of past due accounts
- Generate and review customer invoices for accuracy
- Reconcile customer accounts and resolve billing discrepancies
- Process Accounts Payable invoices and enter vendor bills
- Assist with check runs and payment processing
- Reconcile AP checkbook, statements, and account balances
- Maintain accurate financial records and organized filing systems
- Support month-end and year-end closing processes
- Archive prior year accounting records and prepare new filing systems
- Coordinate customer orders, billing paperwork, and shipping documentation
- Prepare domestic and international order paperwork as needed
- Update customer, vendor, inventory, and pricing information in system
- Order office supplies and support office operations
- Provide additional administrative support to ownership and internal team as needed
- Associate's or Bachelor's Degree (Accounting, Business, or related field preferred)
- Previous Accounts Receivable / Accounts Payable experience required
- Experience reconciling accounts, payments, and billing records
- Strong collections and follow-up skills regarding past due accounts
- Prior manufacturing office experience strongly preferred
- Strong Microsoft Excel, Word, Outlook, and ERP/accounting software experience
- High attention to detail and strong organizational skills
- Ability to work autonomously and prioritize workload efficiently
- Professional communication skills and discretion
- Comfortable working in a fast-paced environment alongside company ownership
- Manufacturing software experience
- Shipping/logistics paperwork experience
- Customer account management experience
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(440) 946-8800
aleone@vectortechnicalinc.comRelated Jobs
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About Vector Technical
At Vector Technical Inc., we’re more than a staffing agency—we’re your career partner, focused on matching you with the right opportunity, not just the next available job. Our team takes the time to understand your goals and works closely with you to connect you to top employers who value your skills and potential.