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Manufacturing Administrative Assistant
Job Description
Vector Technical's partner is the leading manufacturer of a broad range of PVC sheets from the highest quality resin compounds. They are looking for a Manufacturing Administrative Assistant to join their team!
M-F 8a-5p
$60k-$65k/yr.
Direct Hire
SUMMARY:
Responsible for daily office activities in the following fields; Customer Service, Order Entry, Inventory Control, Shipping and Invoicing. Maintain company files within various departments. Review and record incoming customer purchase orders, production paperwork, production entries and data entry, packing lists, shipping labels, and process customer invoices. Participate and coordinate in plant cycle counts and annual inventory.
RESPONSIBILITIES:
Processing Customer Orders:
- Input all new orders and prepare paperwork for production.
- Create and maintain production inventories in company database.
- Maintain production schedules and distribute to management as needed.
Schedule Shipments:
- Create release orders and process shipments to customers using various programs such as SAGE and Microsoft Suite.
- Have an understanding of “usual/customary” freight charges.
- Maintain all documentation and databases.
Accounting:
- Create and process all invoices & credits to customers while maintaining an organized filing system.
- Work with the company controller to run month end reports.
- Back-up the accounts payable department.
Coordinate with Plant Management to maintain Inventory & process production:
- Work closely with Plant Management to maintain company records using various software such as SAGE and Microsoft Suite.
- Calculate and report weekly usage numbers and process production & work order entries.
- Coordinate quarterly cycle counts and annual inventories.
HR Liaison:
- Work with main building to ensure HR processing is complete.
- Organize and coordinate office events, meetings, conferences & team-building activities.
REQUIREMENTS:
- Associates degree or equivalent work experience.
- Job training and experience-Three year order entry & shipping experience minimum.
- Three years plastics industry experience preferred.
- Experience working in a manufacturing environment required.
- Accounting experience preferred.
- Assertive and driven, self-motivated, able to work independently.
- 3-5 years’ experience providing sales support in a manufacturing/distribution/production environment.
- Specific experience with plastics preferred.
- Above average communication skills both written and verbal.
- High mathematical aptitude.
- Intermediate to advance Excel skills
- Regular and punctual attendance.
- Impeccable business etiquette.
- Ability to work well in a fast-paced environment.
- Able to adapt and respond to changing business needs.
- Strong verbal, interpersonal and organizational skills.
- Must be proficient in the Microsoft Office suite and general computer aptitude.
- Attentive to detail.
- Sage/MAS or any other ERP software is desired.
Meet Your Recruiter
Elaina Muenster
Business Development & Account Management
My name is Elaina Muenster, and I joined Vector Technical in November, 2017. Working in Business Development and Account Management, I am responsible for obtaining and maintaining new business, sourcing, attracting, and placing job candidates for open positions. My goal is to always meet clients' needs by finding candidates who match organizations' culture and open job positions. I develop strong organizational and communication skills working in the full cycle of the recruiting process, including industry research, cold calling, scheduling, networking, and developing and maintaining strong working relationships with candidates, client companies, hiring managers and human resource staff. I also lead, mentor, coach and train the recruiting team to ensure that open positions receive adequate coverage to meet our clients' needs.
I absolutely love the personal and interpersonal aspects of keeping in touch with individuals throughout the recruiting process. Helping and learning a person’s preferences, both personally and professionally, over time helps me assist them in finding the jobs which make the most sense for them.
I graduated from The University of Akron in 2010 with a Bachelor’s degree in mass communication with a concentration on radio and TV. Prior to joining Vector Technical Inc., I spent time working as a radio personality/intern for Q104’s morning show, Fee’s Kompany in the Morning. From there, I spent a season working as an in-arena host for the Lake Erie Monsters (Cleveland Hockey Team). In 2013, I had the opportunity to work for WHNT News 19 in Huntsville, Alabama (Fox 8 Sister Station) as an interactive content reporter/producer.
Outside the office, I enjoy cooking, traveling, running, photography, crafting, concerts, and spending time with my family and friends.